OPS Administrative Assistant - Pediatric Neurology

Apply now Job no: 537485
Work type: Temp Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Health Care Administration/Support
Department:29091800 - MD-PEDS-NEUROLOGY

Classification Title:

OPS Administrative Assistant
Job Description:

The College of Medicine Pediatric Neurology division is currently recruiting for a full-time OPS Administrative Assistant. Join the team in supporting daily administrative functions of office operations.

Duties include:
 

Calendar & Schedule Management

  • Maintain and update the division-wide calendar with current and upcoming events.

  • Send preliminary monthly invites and weekly calendars with updated leave information.

  • Update on-call schedules and notify physicians of changes as needed.

Meeting Coordination

  • Prepare agendas, send Outlook invites, and follow up with reminder emails.

  • Attend division and faculty meetings to take and distribute meeting minutes.

  • Support weekly administrative meetings with the Chief and Division Administrator, including agenda prep and follow-up communication.

Leave & Clinic Coordination

  • Process faculty, APP, and resident leave requests.

  • Coordinate clinic closures and patient rescheduling with clinical staff.

  • Maintain internal leave tracking logs and notify payroll for documentation.
Expected Salary:

$19.88 to $20.83 per hour; commensurate with experience
Minimum Requirements:

High school diploma or equivalent and one year of appropriate experience or an equivalent combination of education and experience.
Preferred Qualifications:
  • Administrative support experience including
    • Outlook Calendar Management experience
    • Hosting Zoom meetings
    • Experience Taking meeting minutes
Special Instructions to Applicants:
To be considered for this position, please include a cover letter, resume, and a list of professional reference with your online application form.
 
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required: No

 

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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