GENERAL MANAGEMENT & COMMUNICATION
• Directly supervise all administrative staff for GCREC Balm and Plant City.
• Attend IFAS and UF human resources, research administration, financial and administrative meetings and trainings.   Disseminate appropriate information to staff and Unit leadership/faculty/staff.  Arrange and conduct training for faculty and staff within the Unit.
• Address administrative personnel growth and concerns within a professional and timely manner that adheres to the university policies and ensures a productive and positive work environment for all.
• In conjunction with Unit leadership team, create and administer Unit and administrative specific policies and procedures.  Create a system of constructive policy reminders and enforcement.
• Serve as Departmental Security Administrator.
• Collaborate with Director on administrative operations.
• Establish excellent customer service from the administrative team.
• Stay up to date on  University, Unit, and IFAS software, as it relates to financial, HR, and administrative needs. Train staff when new software is implemented.
• Ensures open and productive written and verbal communication with faculty, staff, vendors, partners, other UF departments, and stakeholders.
• Participates in special projects, aid in annual space and assets certifications, and liaisons with facilities and real estate.
• Provides guidance for department in upholding core values while analyzing current processes and making recommendations for improvement.  Proactively identifies and communicates problems and opportunities; seeks input and participates in implementing solutions.

 FISCAL MANAGEMENT
•Actively manages, enters, and reconciles financial budgets, cash flow, operating expenses, payroll, and commitments, in line with university and IFAS required fiscal responsibility practices and Unit administration vision. When needed, research and resolve finance and accounting-related issues.  This may include processing journal entries, requesting budget transfers, and taking corrective action with staff, faculty, and/or administration.
•The position will also track salary savings.  Complete compensation reporting in a timely manner.  If a human resources action requires pay adjustments, this position should review the available salary pool to ensure that funds are available.
• Provide consistent and accurate financial reporting to administration, faculty and relevant staff.
•Utilizes advanced understanding of managing various funding sources, which includes to ensuring compliance with federal, state, university, and sponsoring agency regulations, policies, and procedures.
•Work with the IFAS Dean’s offices and Financial Administration to ensure funding understanding, gather proper funding, and providing compliancy reports and explanations.  Assist with Coordinate graduate student stipends and tuition.
•Serve as the financial approver for p-card, travel, requisitions, purchase orders, and invoices.  When concerns arise with operational expenses, document, communicate, and train based upon findings.
• Manages and trains staff that conducts the below fiscal functions, which includes the following items, though this list may not be all inclusive as responsibilities and processes adapt within the University setting:

Analyzes, reconciles, and processes PCard charges for customer units based on chart field information, descriptions, explanations, and documentation provided by the customers.

Additionally, responsible for accounts payable/journal analysis and creation in myUFL and serves as the accounts payable and journal resource to customers. Process requisitions, purchase orders, and invoices. Additionally, analyzes, prepares, and enters financial transactions in MyUFL on behalf of unit clients.
Analyzes, creates, and processes in UFGO, travel authorizations and expense reports based upon documentation and information provided by the units and approved by unit management.
 Researches, analyzes, and resolves general accounts transaction issues.

SPONSORED PROGRAMS AWARD MANAGEMENT
•Manages post-award activities in support of an assigned portfolio of grants and contracts using knowledge of sponsored program rules and regulations, technical expertise, and analytical skills.
•Provide routine, careful, and detailed fiscal analysis to forecast each award’s financial trajectory including reviewing financial analysis and projections with PIs on a consistent basis to ensure accuracy and budget adherence.
•Post award activities include, but are not limited to:
Review grant and contract award terms and conditions to determine the budget, restrictions, and other pertinent information and communicate that information to pertinent key personnel.
Complete award setup and budget reconciliation in UFIRST and set up projection and tracking tools. 
Provide comprehensive award management and monitoring of payroll distributions, commitments, cost share, budget transfers, budget modifications, incremental and supplemental budget requests, subaward monitoring, no cost extensions, and cost transfers.
Reconcile expenditures to ensure costs are allowable, allocated, reasonable and consistent with funding agency regulations.

•Review/monitor spending and work with the appropriate parties to manage and/or resolve any issues or concerns.
•Collaborate with PI in subrecipient monitoring responsibilities, including reviewing subrecipient invoices ensuring invoices are approved by the PI and returned to C&G in a timely manner, and requesting clarification from the subrecipient regarding any unusual or excessive charges.
•Ensure project effort commitments on Faculty Assignment Reports (FARs) and Effort reports are accurate, distribute effort, notify PI or key personnel specifically named in the award if effort is reduced by 25 percent or more, ensure the reports are completed in a timely manner and certified by the appropriate individual, identifying and troubleshooting effort report issues, and ensuring committed cost sharing is captured on the effort report.
•Advise principal investigators and departmental administrators on university, state and federal guidelines governing expenditures and other award activities.
•Work closely with C&G to close-out projects, including transferring of residual accounts.
•Develop and maintain an understanding of the OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200) to effectively manage sponsored awards.
•Maintain sufficient documentation for all expenses on sponsored programs that includes benefit to the project, appropriateness, and allowability. In the event of a sponsored award(s) review or audit, assist the Director of Research Administration, Center Director and Core Offices in response to requested documentation.

HUMAN RESOURCES MANAGEMENT
•Ensure Time and Labor is submitted for the Unit based upon University standards and regulations.
•Participate in  team development, training, and constructive communication within the Unit.
•Oversees and provide support for the below HR functions.
•Manages and trains staff who conduct the below human resource functions, which includes the following items, though this list may not be all inclusive as responsibilities and processes adapt within the University setting:
Recruitment, hiring, onboarding, training, evaluation, salary adjustments, reclassifications, position description updates, corrective actions, and terminations.
Ensure data is timely and properly inputted into University approved systems and follow up on status of HR requests until completion.
In conjunction with Research Administration, ensure payroll distributions are maintained.  If needed, request payroll corrections.
When needed, join employee relations conversations.
Submittal, review, and reconciliation of payroll.
Direct and assist employees with locating resources for leave and benefit needs.
 Monitors the effectiveness of human resources policies and recommends modifications to meet the  
            needs of the university. As needed, verify documentation is created and/or received.