Administrative Spec I for the STEM Translational Communication Center (STCC)

The Opportunity: 

The University of Florida, College of Journalism and Communications, STEM Translational Communication Center (STCC) is seeking an organized and detail-oriented Administrative Specialist I to provide essential administrative support. This role is critical to the smooth operation of our center and includes managing daily office tasks, scheduling, handling fiscal responsibilities, and assisting with event coordination.

Key Responsibilities:

• Administrative Support: Assist the STCC Director with calendar management, meeting scheduling, travel arrangements, and general office management.
• Information Dissemination: Manage STCC communications, including creating quarterly email updates, overseeing listservs, websites, and social media accounts.
• Fiscal Operations: Support financial processes, such as expense reporting, human subject payment requests, travel, and budget assistance.
• Office Coordination: Act as a point of contact for the office, addressing inquiries and managing office supplies and equipment.
• Event Coordination: Assist with planning and logistics for STCC events, including travel arrangements and processing related invoices.

Why work with us?

UF is a top ranked University: The University of Florida is ranked #6 among public universities by U.S. News and World Report. UF has a student body of over 55,000 who come from all 50 states in the United States and more than 100 countries.

Gainesville is an ideal location: Gainesville is in a central location to both the Gulf of Mexico and the Atlantic Ocean, providing easy access within a day’s drive to beaches, nature preserves, theme parks, and water-based activities. Explore Gainesville in 60 Seconds.

Our benefits are incredible: We offer top-of-the-line health insurance, a huge selection of supplemental plans, state retirement programs and more. Explore the comprehensive suite of options: https://hr.ufl.edu/benefits

We promote work-life balance: You will earn over a month of leave time every year plus 2 weeks of holidays and 8 weeks of paid family medical leave for life events. Accrual starts day 1 of employment! Check out all leave programs: https://hr.ufl.edu/leave

Advance your education: The University of Florida cares about developing its team members, and that includes reduced tuition toward higher education. We would support work toward earning a master’s or doctorate. See: https://hr.ufl.edu/professional-development/eep

$21.55 - $26.34 per hour

Bachelor's degree; or an equivalent combination of education and relevant experience.

• Understanding of graduate education. 
• Knowledge of People Soft, SIS, UF Go, my UF Market, voucher payment, POs, etc.
• Detail-oriented and extremely organized.
• Able to communicate well with a variety of stakeholders and colleagues.
• Demonstrated ability to follow direction while exercising initiative and independent judgment when appropriate.

Please upload cover letter, resume, and three references for consideration.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.