Program Assistant - OPS

Assist Entomology and Nematology Department Extension faculty with training and education programs that engage partners and clientele across Florida. Primary focus will be working with faculty on projects focused on integrated pest management (IPM) and biodiversity conservation in horticultural systems. Work closely with Extension faculty to facilitate and coordinate in-person and web-based Extension workshops, conferences, and field days; administer and curate pre- and post-training clientele evaluation surveys; assist with registration and student support for Extension Online Learning; and curate survey data to help communicate department Extension program impacts.

Extension Event Planning and Coordination

• Assist Extension faculty with scheduling Extension events (e.g., workshops, symposia, conferences, webinars)
• Assist Extension faculty with coordinating local arrangements for in-person events (e.g., space reservations, accommodations)
• Assist Extension faculty with developing and producing materials and supplies needed on-site for events (e.g., displays, name tags)
• Coordinate with state agencies and associations to secure continuing education credits (CEUs) for event attendees
• Assist Extension faculty with event attendee registration and Q&A (e.g., EventBrite registration)
• Process financial documents related to events, like receipts, invoices, and expense reimbursements
• Extension events may include, but are not limited to, county agent In-Service Trainings (ISTs), the Urban Innovation Hub Annual Symposium, a sustainable vegetable production conference, and a state-wide conference on integrating pest management with biodiversity conservation in lawn and ornamental systems.

Capturing Extension Impacts

• Work with Extension faculty in Entomology and Nematology, key collaborators, and the Program Development and Evaluation Center
• Entering clientele evaluation survey data captured by Extension faculty
• Inputting faculty-developed evaluation surveys into Qualtrics
• Distributing and promoting faculty-developed surveys to target clientele groups
• Collect impact summaries from ENY Extension faculty
• Maintain a databased of survey results (including clientele testimonials and success stories) that can be queried for reports

Facilitation of Extension Online Learning

• Fielding questions from clientele regarding Extension Online Learning course offerings
• Assisting with student registrations and receipt of Certificates of Completion
• Coordinate with ENY Extension faculty who have IFAS Extension Online offerings to troubleshoot and answer student questions

Extension Communication

• Work with Extension faculty to develop and/or update web-based educational resources (e.g., UF IFAS Southeastern Landscape Pest Application) and other modalities
• Work with Extension faculty to assist with minor updates to sunsetting EDIS publications (e.g., hyperlink updates)
• Collaborate with ENY Communications Team to develop ENY Annual Impacts report / infographic
• Collaborate with the ENY Communications Team to develop ENY Extension marketing materials, ads, or newsletters.

Miscellaneous

• Performs other duties as assigned by the Chair or Supervisor.

$19.15/hour to $23.94/hour

Bachelor’s degree in biology, entomology, horticulture, or agricultural education and communication, or other agricultural science discipline. Bachelor’s degree in other disciplines may be acceptable if translatable to position duties. At least five years of experience working in a similar role may substitute for degree qualifications.

• Knowledge of biological sciences, especially entomology terminology and methods associated with these sciences.
• Experience with Cooperative Extension
• Ability to work independently
• Proficiency with computer software and services including Microsoft Excel, Word, and PowerPoint; Qualtrics; Canvas Learning Management System; EventBrite
• Should be flexible and able to adjust to changing work priorities and varied assignments
• Customer service-oriented with demonstrated ability to maintain effective work relationships with faculty, staff, students, and diverse professional clientele.

In order to be considered, you must upload your cover letter, resume and list of three references. 

This is a time-limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.