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The Florida Museum of Natural History at the University of Florida is seeking an experienced professional to lead its multi-million-dollar grants acquisition and management program. As the largest and leading natural history museum on a public university campus in the US, with over 30 faculty members in addition to postdocs and graduate students, external funding is a crucial driver of the research enterprise, and the research administrator plays an important role in the museum’s success.
As a Research Administrator II, the incumbent will be responsible for a wide range of tasks spanning the entire lifecycle of research projects,
from grant opportunity identification to proposal submission, award management, and compliance oversight. Primary
responsibilities will include:
Grant Preparation/Submission:
- Develop and implement procedures for efficient grant proposal preparation and submission.
- Coordinate with faculty to compile proposal documents, ensuring adherence to administrative, budgetary, and compliance
requirements.
- Conduct comprehensive reviews of proposal content, advising on formatting, language, and alignment with sponsor guidelines.
- Prepare and submit proposals through electronic systems, facilitating a timely and effective submission process.
Grant Opportunity Management:
- Proactively identify potential funding sources aligned with faculty research interests.
- Provide identified opportunities to appropriate faculty members.
- Prepare budgets and justifications for applications and RFP responses.
Grant Management:
- Coordinate reports for internal and external requirements.
- Serve as a liaison with regulatory bodies, such as the IRB and Animal Care.
- Manage subawards and modifications, ensuring compliance and timely execution.
- Assist in the transfer of project awards to and from the university.
- Maintain up-to-date records and manage documentation for audits and reviews.
Principal Investigator (PI) Training:
- Develop and deliver training sessions for PIs on research administration policies, procedures, and resources.
- Create and update training materials to reflect changes in regulations and best practices
Work Schedule: Monday - Friday, 8:00 am to 5:00 pm
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