P-Card PROCESSING: Incumbent is primarily responsible for completing the PCard reconciliation process in a timely and accurate manner for faculty and personnel who are approved to purchase with a pcard. This includes proper processing of PCard transactions to ensure compliance with the University of Florida approved directives, regulations, standard practices and guidelines. Ensure receipts include required documentation, are correctly coded, and are forwarded to the P-Card Approver for final processing.  Clears all fiscal budget exceptions with appropriate approval.  Requests reimbursement as needed for pcard charges, receives items purchased by cardholders and processes any cash expense refunds for charges that need corrections.

Process all departmental PCard applications and provide short training sessions with new cardholders.

Incumbent will assist with both image and internal file scanning of PCard activity when required.  Also works closely with PCard holders to help meet processing requirements, adhere to regulations, deadlines, and monitors PCard expenditures to ensure a clear business purpose.  Works closely with Accountant and Fiscal Officers to monitor expenditures and ensure that expenditures are undertaken solely for the purpose of official University of Florida business. 

TRAVEL PROCESSING AND PURCHASE REQUISITIONS: Incumbent will provide backup assistance with travel processing when required and undertake processing for purchase requisitions initiated through MyUFMarket. This includes but is not limited to ensure proper processing and accountability of the purchase requisitions, travel authorization request (TR), the travel reimbursement request (EX), advance payment request, and other travel related documents in a timely and accurate manner.  Ensure all transactions meet UF, College, and Departmental compliance guidelines and procedures.   Ensure receipts are correctly coded, scanned and proper record retention is maintained.   

Other duties as assigned