Academic Assistant III

The Office of Student Affairs in the College of Medicine's Educational Affairs area is seeking an Academic Assistant III to manage the Visiting Student Learning Opportunities (VSLO) program for College of Medicine 4th year MD students, domestic, and international medical students and 3rd Year scheduling for College of Medicine MD students.

The Office of Student Affairs at the UF College of Medicine manages the development of the medical student rotations through a broad-based clinical experience at our major teaching hospital - UF Health Shands, as well as at other affiliated sites.

About This Role: 

Program Management

• Manages away rotation and elective applications including reviewing, processing,
  scheduling and onboarding.
• Tracks UF CoM medical student away rotations and submits student documents (VSLO requirements
  and home institution evaluations).
• Assists with processing and tracking of Uniform Clinical Training Affiliation Agreements.
• Serves as liaison between UF College of Medicine and AAMC Visiting Student Learning Opportunities
  (VSLO) program.
• Schedules 3rd year clerkship and elective placements and assists with coordination and maintenance of
  the 3rd year rotation schedules.
• Coordinates and tracks certification and paperwork for BLS, HIPAA N95 Mask Fit, and VA processing.

Administrative

• Participates in annual VSLO training, proposes process modifications, and provides updates to UF CoM faculty and staff on relevant content.
• Processes student evaluations and assists with grade submission for UF CoM student externships.
• Maintains Standard Operating Procedures (SOP) for program management, visiting student webpages, onboarding documents/guides, and FAQs. 
• Reviews and revises course catalog modifications annually in conjunction with Career Advising Specialist. 
• Perform backup for the Career Advising Specialist and assists with various administrative duties, upon request. 

Fiscal & Budget

• Responsible for ensuring all application and rotation fees are collected and processed accordingly.
• Tracks deposits and addresses concerns for the monthly budget reconciliation. 
• Reports funds received from the Foreign Gifts and Contracts monthly for UF Compliance and Ethics Office.

About the College of Medicine:

The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering and environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of populations, the College of Medicine plays a pivotal role in shaping the future of medicine. 

For more information about the College of Medicine and its programs, visit College of Medicine. 

We Offer Exceptional Benefits:

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance 
• Life and Disability Insurance 
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave) 
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

$21.00 - 24.00 per hour; commensurate with education and experience.

Bachelor's degree; or an equivalent combination of education and experience.

The ideal candidate will possess:

• Foundational experience with educational programs.
• Sound judgement and decision-making.
• Strong organizational skills with attention to detail.
• Ability to work both independently and collaboratively in a team environment.
• Communicates effectively, professionally and timely with internal and external stakeholders.
• Ability to adhere to HIPAA and FERPA regulations.
• Strong interpersonal skills.

In order to be considered, you must upload your cover letter, resume, and contact information for three professional references.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

This requisition has been extended. Previous applicants remain under consideration and do not need to reapply.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.