Fiscal Assistant II

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

About the Heavener School of Business:

One of the nation’s top-ranked undergraduate public business schools, the Heavener School of Business offers bachelor’s degrees in Finance, General Studies, Information Systems, Management, and Marketing to more than 4,500 students. The four pillars that drive the Heavener School of Business are Academics, Career Development, International Studies, and Leadership. With this foundation, Heavener graduates are prepared to build exceptional careers and lead lives of purpose.

Key Functions and Responsibilities Include but are not limited to:

• Processes all purchasing for the Heavener School of Business. 
• Works with the different Heavener units to ensure the following items are processed: department p-cards, contracts, requisitions, purchase orders, invoices, deposits, supply orders, journals, reimbursements and travel expenses.
• Assembles and maintains auditable fiscal back-up and documents.
• Reviews and reconciles all staff pcard expenditures within the University’s required timeframe.
• Works directly with current and new vendors on completing necessary forms.
• Acts as the liaison for HSB in purchasing transactions and orders with the University and outside vendors. 
• Works with the Finance Manager in coordinating budget preparation and year end close-out. 
• Provides and interprets State contracts and keeps abreast of UF’s financial systems and policies regarding purchasing.
• Takes training as required or recommended to stay current on UF rules and regulations and new UF modules.
• Reviews financial transactions with errors and ensures corrective action is taken in a timely manner.
• Consults and works closely with the Finance Manager on all purchasing and travel operations and maintains financial records.
• Coordinates and assists with the processing of travel authorizations and travel reimbursements for HSB staff. 
• Enters travel requests for foreign travel, and professional development conferences into UFGO prior to departure.
• Identifies any need for documentation and advises traveler on any additional steps recommended or required.
• Assists with travel arrangements as needed.
• Reviews all travel reimbursement requests with Finance Manager and enters for online approval in a timely manner. Verifies that all reimbursements are processed accurately.
• Posts all financial transactions using accounting spreadsheets. 
• Maintains files of all program expenditures and accounts used.
• Prepares reports as needed.
• Prepares paperwork/online forms for deposits, contracts, pcards, publix expenditures, payment authorizations, travel and personal reimbursements.  
• Participates in WCB/HSB committees as requested

Work Schedule:

• Monday to Friday, 8:00am to 5:00pm. Some flexibility in start and end times available.

$23.95 - $26.34 hourly; commensurate with education and experience

The University of Florida (UF) offers an exceptional benefits package, including health, dental and vision insurance; state retirement plans; a generous leave program; and tuition assistance. UF is a Public Service Loan Forgiveness (PSLF) eligible employer. For more information on benefits, please visit UF HR Benefits and Rewards at https://benefits.hr.ufl.edu/.

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

• Prior fiscal experience working at the University of Florida and in the financial modules of myUFL, SAP Concur and UF Marketplace
• Ability to adapt and learn new fiscal modules as UF transitions to Workday
• Strong familiarity with the University of Florida's fiscal requirements and accounting principles and procedures
• Excellent communication, organizational, and computer skills (including the MS Office Suite).
• Must be able to work independently, maintain confidentiality, and exercise good judgement at all times.
• Ability to assess tasks for priority and manage time accordingly.
• Willingness and ability to learn new tasks.
• High level of attention to detail and deadlines is essential.
• Must be able to interact with faculty, staff, students and visitors – in person or virtual, phone and/or written communication with a high level of professionalism. 

In order to be considered, you must upload the following

1. Cover letter

2. Resume

3. Three references 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.