This is an entry-level position responsible for processing UF GO travel reimbursements and marketplace ordering for Wildlife Ecology and Conservation and the Florida Co-Op Unit.
Incumbent must coordinate with existing fiscal staff to prioritize travel transactions per department processing guidelines. Assist financial manager with UF payables, routine reporting, and other various fiscal and department duties as assigned. Must follow all department, university, state, and federal policies for pre- and post-financial expenditures, to include familiarity with state & cash-based funds and sponsored awards. This is an entry-level position that provides training and potential advancement opportunity.
Review and Reconcile travel-related PCard transactions by monitoring WEC Fiscal inbox in a timely fashion and aid in identifying fraudulent charges. Send out notifications to PCard holders twice weekly to request outstanding documentation. Follow all department and university policies for pre- and post-financial expenditures. Work with Financial Managers to address any concerns and escalate problematic charges to department administration.
Create requisitions and vouchers for purchase orders; process purchase orders in Marketplace. Verify chart field values and sufficient budget prior to submitting requisitions.
Provide back up to answering phones, directing visitors to the department and perform other fiscal and clerical related activities as assigned.
Assist with fiscal management and reporting as requested by working with the Financial Managers to identify process improvements for travel processing, PCards, requisitions, purchase orders, invoicing, and other areas in need of streamlining.
Maintain up-to-date training in UF GO to serve as department delegate for non-employee affiliates with the University. Serve as back up for daily building security.