Proposal Development and Pre-Award Support
Collaborate with Principal Investigators (PIs) to develop and submit complex proposals for federal, state, and private funding agencies.
Proposal Development:
• Offer training and resources on proposal preparation and submission processes.
• Provide expert guidance and technical assistance throughout the proposal development process.
• Review and interpret Requests for Proposals (RFPs) to identify sponsor requirements.
• Assist in the preparation of accurate budgets and documentation for each proposal.
• Coordinate the collection and review of required documentation from subrecipients, including statements of work, letters of collaboration, cost-sharing commitments, detailed budgets, and budget justifications.
Proposal Review and Compliance:
• Ensure proposals meet sponsor and university guidelines, including formatting, multi-project/multi-party budget preparation, and documentation requirements.
• Identify potential issues with proposals and provide recommendations for resolution.
UFIRST Management:
• Enter and manage proposal data in UFIRST, ensuring accuracy and completeness.
• Oversee the submission process, ensuring timely and thorough submission to the Office of Research.
Post-Award Management and Compliance
Award Review and Acceptance:
• Review grant and contract award terms and conditions to determine budgetary requirements, restrictions, invoicing schedules, and other details.
• Actively participate in the negotiation of award terms with sponsors to secure favorable conditions in line with university policies.
• Coordinate with Contracts & Grants and other central university offices for proper processing and acceptance of awards.
Financial Management:
• Oversee the financial management of complex grants and contracts, ensuring expenses are allowable, allocable, reasonable, and consistent with sponsor regulations.
• Monitor grant spending, provide budget revisions, and process no-cost extensions as needed.
• Prepare and submit financial reports to sponsors, PIs, and departmental administrators.
Issue Resolution:
• Collaborate with PIs, department administrators, sponsors, and university offices to resolve financial and administrative issues.
• Address and correct errors in fund management, ensuring compliance with sponsor financial guidelines.
• Assist with project close-out, including transferring residual accounts and reconciling expenditures.
Financial Analysis and Reporting
Expense Analysis and Cost Projections:
• Analyze project expenses, develop cost projections, and provide financial tracking to ensure fiscal control.
• Regularly monitor expenditures to identify potential budget overruns or savings.
Financial Reporting:
• Prepare and submit accurate financial reports to PIs, departments, and sponsors.
• Ensure timely invoicing and collection of revenue, accurately presenting invoices to sponsors.
Liaison and Communication
Primary Point of Contact:
• Serve as the primary contact and liaison for departmental faculty and staff, as well as the Office of Research, regarding pre-award and post-award processes.
• Facilitate communication between PIs, departmental administrators, central university offices, and external sponsors.
Relationship Building:
• Develop and maintain strong working relationships with faculty, research administrators, and other campus departments.
• Promote a customer-service-oriented approach in all interactions, ensuring a supportive and responsive environment for research administration.
Training and Outreach:
• Provide training and resources to faculty and staff on research administration processes and sponsor guidelines.
• Participate in workshops, seminars, and other educational opportunities to enhance the knowledge and skills of research administrators within CLAS.
Compliance, Audits, and Record-Keeping
Regulatory Compliance:
• Ensure compliance with university, state, federal, and sponsor regulations in all aspects of research administration.
• Stay updated on regulatory changes and provide guidance to PIs and departmental administrators.
Record-Keeping:
• Maintain accurate and organized records of all sponsored project activities, including proposals, awards, financial reports, and correspondence.
• Ensure records are stored in compliance with university and sponsor requirements.
Other Duties as Assigned
Special Projects:
• Assist with special projects or initiatives as directed by the CLAS Research Office or other university offices.
• Assist in preparing for internal and external audits of sponsored projects, ensuring accurate and complete documentation.
• Participate in committees, task forces, or working groups related to research administration, compliance, or process improvement.
Professional Development:
• Engage in ongoing professional development activities to enhance knowledge and skills in research administration.
• Stay informed of best practices and emerging trends, applying new knowledge to improve processes and services.