Fiscal Assistant II

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Fiscal Support

a. Support billing processes including invoicing and data entry.

b. Perform monthly billing and revenue reconciliation using departmental financial reports to ensure accuracy and fiscal accountability.

c. Receive, document, and deposit departmental checks in accordance with university and banking procedures.

d. Manage recurring monthly payments, including rent (office and storage), utilities (GRU), internet services (Cox), office equipment leases (Zeno), and custodial services (Coverall).

e. Review and reconcile all staff Pcard expenditures within the University’s required timeframe.

f. Prepare and maintain monthly financial reports by updating financial statements, reviewing and reconciling expenditures, and securing required approvals on transaction detail reports.

Administrative Support

a. Execute general purchasing functions, including procurement of supplies, software, memberships, marketing materials, and obtain vendor quotes when necessary.

b. Add new vendors for payment of services

c. Work directly with current and new vendors on completing necessary forms.

d. Assist with documentation to establish UF Biotility as vendor within school districts nationally

e. Respond to fiscal queries within the Biotility CRM system (HubSpot)

f. Process travel by submitting travel authorization requests and preparing post-travel expense reports in compliance with UF policy

g. Monitor and maintain vehicle usage log and license forms of approved drivers.

$26.82 / hour -- $28,000 at 0.5 FTE (20 hours per week)

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

· Prior fiscal experience working at the University of Florida and in the financial modules of myUFL, SAP Concur and UF Marketplace

· Ability to adapt and learn new fiscal modules as UF transitions to Workday

· Strong familiarity with the University of Florida's fiscal requirements and accounting principles and procedures

· Excellent communication, organizational, and computer skills (including the MS Office Suite).

· Must be able to work independently, maintain confidentiality, and exercise good judgement at all times.

· Ability to assess tasks for priority and manage time accordingly.

· High level of attention to detail is essential.

· Experience with Customer Relationship Management systems, such as HubSpot

· Independent thinker, with confidence to make recommendations on business processes.

· Excellent communication skills.

· Detail-oriented mindset with excellent organizational skills

In order to be considered, applicants must provide a cover letter, resume, and list of professional references.

This is not a remote work position, and is located in Gainesville, FL.

A criminal background check is required.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.