Administrative
•           Serve as a key liaison between faculty, division administrators, and central DOM HR regarding recruitment, hiring, salary considerations, and onboarding procedures.
•           Manage and lead complex human resources processes for faculty, TEAMS, and OPS recruitment within the Research Hub, ensuring documentation accuracy and compliance with UF, COM, and DOM HR policies.
•           Oversee preparation, review, and submission of Requests to Recruit/Hire, Personnel Transaction Forms (PTFs), job descriptions, and recruitment materials.
•           Handle confidential and non-routine administrative tasks with discretion; maintain confidentiality of sensitive information.
•           Facilitate onboarding and orientation of new research faculty and staff, coordinating across divisions and supporting a compliant transition process.
•           Interpret and apply university, state, and federal HR policies, procedures, and regulations; ensure departmental compliance and consistency of practices across research units.

Process Improvement and Standards Development
•           Develop, update, and disseminate standardized operational templates, mentor structures, and organizational guidance for use across DOM labs.
•           Identify and resolve discrepancies between internal DOM processes and external protocols, recommending improvements that enhance operational efficiency.
•           Support annual evaluation processes for Hub members by compiling, summarizing, and distributing required data and documentation.

Procurement and Asset Tracking
•           Serve as a central resource for major equipment and software procurements, including risk assessment coordination, approval facilitation, and maintenance agreement arrangements.
•           Maintain accurate records of large equipment and software purchases, as well as shared laboratory assets and responsible contacts.
•           Support lab transitions, relocations, and facility coordination activities to ensure proper documentation, tracking, and policy compliance.

Communications and Reporting
•           Serve as a point of contact for internal and external communications concerning research support activities and processes.
•           Prepare reports, presentations, and administrative summaries for leadership, faculty, and key stakeholders.
•           Maintain and update Research Hub resources, websites, SharePoint content, contact lists, and document archives.

Special Projects and Other Duties
•           Participate in special administrative projects, inter-departmental initiatives, and committees that advance the mission of the Research Hub.
•           Perform additional duties as assigned by the Research Hub Director or Administrator.

•           Experience in a university or higher education setting.
•           Ability to design and implement standards and guidance documents and proven record implementing process improvement.
•           Ability to establish and maintain effective working relationships with others.
•           Ability to work independently, plan, organize, and coordinate work assignments.
•           Must be able to handle the pressures of a high-volume, multi-faceted job assignment where excellent customer service, attention to detail, accuracy, and timeliness are critical.
•           Ability to communicate effectively, both verbally and in writing.
•           Proficiency in Word, Excel, PowerPoint, and Outlook.
•           Knowledge of appropriate state of Florida/College of Medicine/University of Florida/Health Science Center rules and regulations.