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The duties of the Residency/Fellowship/ Education Programs Coordinator include:
Supports the program director and associate program director with overall administration of the department housestaff.
Assist residents and fellows with training and educational needs when appropriate.
Attend quarterly Graduate Medical Education (GME) coordinator meetings, monthly UF GME meetings and other conferences as appropriate to stay up to date on the latest changes in program requirements.
Organize and prepare accurate documentation of program compliance with ACGME, UF GME and ABPMR defined program requirements.
Arrange travel for program director and associate program director, residents and fellows. Submit and track travel authorization requests, registration payments and reimbursement requests.
Responds to all internal and external inquiries regarding the residency and/or fellowship program.
Supports the processing of appointments for onboarding as needed.
Assists in administering in-training exams for the program.
Manages calendar and appointment scheduling such as meetings, lectures and seminars.
Prepares letters of recommendation for program participants on behalf of the Director and assists residents with fellowship applications.
Coordinate scheduling medical students, interns and visiting med students for departmental elective rotations. Coordinate visiting students with Senior Electives Coordinator.
Review application documents in Visiting Student Learning Opportunities (VSL).
Submit director, staff, and course updates in MedCat to Senior Electives Coordinator.
Process all documentation for observers, must responds to all internal and external inquiries in a timely fashion.
Update departmental website on residency, fellowship and education programs and activities.
Additional duties as assigned by the Program Director and Associate Program Director. There may be instances of rare Saturday or after hours work during times of residency recruitment or other time-sensitive deadlines.
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