Administrative Assistant I
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Job no: 539134
Work type: Staff Part-Time
Location: Levy
Categories: Office/Administrative/Fiscal Support, Agriculture Operations, Veterinary Medicine/Animal Care
Department:60880000 - AG-NATURE COAST BIOLOGICAL STA
| Classification Title: |
Administrative Assistant I
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| Classification Minimum Requirements: |
High school diploma or equivalent and one year of relevant experience.
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| Job Description: |
Serves as the primary procurement card reconciler and approver. This includes the collection of receipts and backup documentation and submission to the financial service center. Processes procurement card transactions from purchase to scanning and approval in the procurement card processing system. Assists with supply orders, purchasing, and the use of MyUFMarketplace. Prepares requisitions for purchase orders and the processing of invoices for payment in the MyUFMarketplace. Does monthly reconciliation with PO monthly expenditures for the station. Responsible for addressing any transition-related issues.
Assists with coordinating reservations for meeting spaces and events, such as: K-12 visits, Captain the skiff, special events at the station including public events/fundraisers. Includes assisting with registrations, arranging/setting up meeting rooms, equipment and supplies.
Organizes and maintains records and filing system. Answers the telephone and assists with general inquiries and visitors. Help gather and sort mail.
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| Expected Salary: |
$18.00 per hour
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| Required Qualifications: |
High school diploma or equivalent and one year of relevant experience.
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| Preferred: |
Ability to operate a computer and job related software programs.
Experience with Excel is a must.
A strong financial background.
Working knowledge of proper office procedures.
The ability to work independently.
The ability to plan, prioritize, organize and coordinate work assignments.
The ability to maintain and organize filing systems and records.
The ability to communicate effectively verbally and in writing.
The ability to handle telephone calls and visitors in a courteous and effective manner.
The ability to establish and maintain an effective working relationship with others.
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| Special Instructions to Applicants: |
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
This is a TEAMS part-time position.
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| Health Assessment Required: |
No |
Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time
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