OPS Receptionist

Reception:

Must be courteous, professional, and helpful to clients, visitors and building staff.

Duties include, but are not limited to:

• Greet and assist visitors, internal personnel and clients in a helpful, professional and courteous manner
• Answer multiple lines, route calls, and take messages
• Receive and assist The Hub visitors in contacting facility clients for appointments and meetings
• Provide support for loading dock (note heavy lifting is not required)
• Approve conference room bookings
• Receive and log incoming UPS and FedEx packages not delivered to Hub tenants
  • Contact appropriate clients and assure they sign the log when they pick up deliveries
• Performs other duties as assigned by supervisor

Security:

This position is the first line of security for the facility. Professional assertiveness skills are required.

Duties include, but are not limited to:

• Issue visitor badges and visitor parking passes
• Assure that all individuals entering the building display a Gator1 card or visitor badge
• Monitor activities in the lobby area and entrance doors for any potentially hazardous or suspicious behaviors

Operational Duties:

• Maintain a clean, safe and orderly reception, clerical and kitchen work area
• Prepare coffee throughout the shift; keep supplies of condiments fully stocked and available to The Hub tenants
• Performs other duties as assigned by supervisor
• Assist with preparation and execution of various events held at The Hub

Other clerical or administrative duties as assigned.

$15/hour

• Ability to interact confidently and professionally in person and on the telephone
• Ability to maintain a positive and courteous attitude at all times
• Must be fully functional in a Microsoft Windows environment (Outlook, Word, Excel, Power Point, and the internet) primarily for data entry and display design functions.
• Ability to multi-task in a fast paced environment
• Ability to prioritize assignments
• Excellent verbal communication skills
• Knowledge of commonly-used concepts, practices, and procedures within office/facilities environment

A criminal background check is required.

This is a time-limited position.

In order to be considered, applicants must provide a cover letter, resume and list of professional references.

This is not a remote work position, and it is located on the University of Florida main campus in Gainesville, FL.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.