Fiscal Assistant II

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Fiscal Reconciliation 

• Reconciles grant, departmental, and other assigned fiscal accounts on an ongoing basis to support accurate account balances and current financial records.
• Reviews expenditures, charges, encumbrances, and available balances to identify discrepancies, errors, or items requiring follow-up.
• Assists with budget tracking for faculty funded on grants and helps maintain accurate fiscal information related to grant-supported activity.
• Monitors account activity and prepares or updates internal reconciliation records, reports, and supporting documentation.
• Assists with annual and ad hoc fiscal reporting as needed.
• Helps provide a second review of fiscal activity to support accuracy and compliance in departmental processes, as appropriate.
• Coordinates with faculty, departmental staff, and other university offices to obtain or verify information needed for reconciliation and account review.

Travel and Purchasing 

• Processes travel authorizations, encumbrances, reimbursements, and related documentation for faculty, graduate students, visitors, colloquium speakers, and search candidates.
• Serves as a departmental contact for travel-related processing and coordinates with travelers and other parties to facilitate appropriate arrangements and documentation.
• Processes purchases for departmental, grant, and foundation accounts in accordance with university procedures.
• Prepares and processes requisitions, PCard transactions, invoices, consultant payments, participant payments, vouchers, and other fiscal documents as assigned.
• Assists with purchasing support for high-volume departmental business needs, including travel-related activity and other operational transactions.
• Maintains supporting documentation for travel and purchasing transactions and ensures records are complete and appropriately filed.
• Assists with supply ordering and related inventory support as assigned.

Payroll 

• Reviews payroll reports and monitors payroll distributions to help ensure salary expenses are recorded accurately.
• Assists with monthly monitoring and correction of payroll distributions and funding allocations.
• Reviews biweekly pay activity and brings discrepancies or concerns to the attention of appropriate departmental staff.
• Supports the accurate recording of grant information needed for salary distributions and effort-related processing.
• Assists with faculty assignment and distribution tracking, including support for semester and summer funding changes.
• Helps monitor salary return activity and related adjustments or corrections.
• Supports effort tracking associated with new grants, distribution changes, and related fiscal activity, in coordination with appropriate departmental and university offices.

Grant and Department Support 

• Works with departmental leadership, research administration staff, and other partners on post-award and related fiscal support needs.
• Assists with processing transactions tied to grant funding where research administration functions and departmental fiscal processing intersect.
• Supports departmental audit preparation and response by gathering records and providing documentation for review.
• Assists with overhead account review and other recurring monitoring activities as assigned.
• Performs other related duties as assigned in support of departmental fiscal operations.

Other 

All other duties as assigned.

$20.00 to $22.00 per hour. 

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 pm (ET) of the posting end date. 

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.