OPS Event Assistant
Apply now
Job no: 539819
Work type: Temp Part-Time
Location: Main Campus (Gainesville, FL)
Categories: Communications/Public Relations/Marketing, Office/Administrative/Fiscal Support, Recreation/Event Services
Department:11770100 - RE-ASI GENERAL
| Classification Title: |
OPS Event Assistant
|
| Classification Minimum Requirements: |
High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
|
| Job Description: |
Event Planning & Logistics
- Assist with preparation and execution of Astraeus events, including lectures, panels, receptions, and conferences
- Coordinate event timelines, room setup, seating, signage, registration, and materials
- Support event setup and breakdown (tables, chairs, displays, supplies)
- Assist with catering coordination, audiovisual needs, and space readiness
- Ensure event spaces are organized and prepared before guests arrive
Conference Room Management
- Prepare conference rooms for meetings and presentations, including Zoom setup and note-taking
- Coordinate room configurations, technology checks, refreshments, and materials
- Support meetings and reset the space afterward
- Maintain conference room supplies and overall appearance
Guest Experience & Registration
- Welcome and assist attendees, speakers, and campus partners
- Manage check-in and registration processes
- Provide directions and ensure a positive guest experience
- Represent Astraeus in a professional and courteous manner
Administrative & Team Support
- Track RSVPs, attendance, and event supplies
- Prepare name tags, agendas, and communications
- Collaborate with staff, faculty, and student volunteers
- Serve as a positive ambassador for Astraeus and the University of Florida
|
| Expected Salary: |
$16.00 – $19.00 per hour; Commensurate with education and experience
|
| Required Qualifications: |
High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
|
| Preferred: |
- Interest in event planning, hospitality, communications, marketing, or the space industry
- Strong customer service and interpersonal skills
- Ability to manage multiple tasks in a fast-paced environment
- Experience with Microsoft Office, Canva, Qualtrics, Zoom, or event platforms is a plus
- Ability to lift and move light event materials as needed
- Previous customer service or campus involvement experience preferred
|
| Special Instructions to Applicants: |
• In order to be considered, applicants must provide a cover letter, resume, and list of professional references.
• Application must be submitted by 11:55 p.m. (ET) of the posting end date.
• This is not a remote position and is located on the University of Florida main campus in Gainesville, FL.
• A criminal background check is required.
|
| Health Assessment Required: |
No |
Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time
Back to search results Apply nowRefer a friend