| Job Description: |
The School of Art + Art History in the College of the Arts seeks an Administrative Assistant to join our team of 9 staff and 37 faculty members. Your role will be to provide critical support to School faculty, staff, and leadership and work closely with the College’s communications, human resources, and business offices.
Your role will be responsible for managing the School’s public relations materials, including managing the School’s social media accounts, producing weekly newsletters, and updating web content. You would be the primary administrative liaison for initiating personnel transactions, serving as the primary administrative contact for faculty and staff search needs, support travel, and managing the School’s shipping and receiving. You would also be responsible for making sure the School administrative offices are open, closed, and staffed during normal business hours, ensuring efficiency and effectiveness in general office administrative functions. If you have administrative office experience, especially in higher education, government or non-profit organizations and you possess strong organizational skills, and a desire to grow professionally in a critical administrative role, this position is a wonderful opportunity for you.
The University of Florida College of the Arts intends to be a transformative community, responding to and generating foundational shifts in the arts and beyond. As business and academic professionals, artists, scholars, advisors, and teachers, we, the staff of the College, embrace the complexity of our evolving human experience and seek to empower our colleagues, students, and faculty to respond to and shape that experience fearlessly through critical thinking, creativity, constructive questioning, and respectful dialogue. We seek a colleague who engages with openness and enthusiasm for the work and the mission of the college. We seek a colleague who possesses skills in designing and facilitating work that advances curiosity, open intellectual discourse, and the well-being of all in an environment of complex differences. We seek a colleague who identifies as a trusted steward of resources, balancing institutional requirements and the demand for innovative solutions.
Duties and Responsibilities:
- Public Relations and Communications:
- Manage SAAH public relations materials in alignment with university/college policies, including running SAAH social media accounts and updating the main website.
- Produce the weekly SAAH newsletter.
- Send emails and coordinate Mailchimp posts for events and announcements.
- Update/create posters using established templates for events.
- Handle announcements on digital display boards in FAC and FAD.
- Coordinate with the Administrative Specialist III and/or faculty for ad hoc design projects.
- Faculty and Staff Search Coordination:
- Serve as the primary administrative contact for faculty and staff searches.
- Manage all aspects of SAAH faculty and staff searches, including search budget, job postings, room coordination, technology needs, itineraries, and travel arrangements for candidates.
- Personnel and Travel Administration:
- Initiate, review, and input personnel action initiation forms for unit hires, job changes, etc.
- Enter Travel Authorizations and support faculty and graduate student travel.
- Make purchases for faculty and staff as needed.
- Office Management and Support:
- Maintain regular office hours and fulfill the role of the front desk support for the SAAH main administrative office.
- Oversee office supply inventory, orders, and organization.
- Manage copier/printer issues and conference room reservations.
- Assist faculty and staff with shipping and receiving needs.
- Monitor and update certain SAAH online forms.
- Additional Responsibilities:
- Assist the Administrative Specialist III with various tasks, such as scheduling meetings or records management and disposal.
- Assist the Administrative Specialist III in supervising graduate assistants and other OPS assigned to the SAAH office.
- Manage requests and budgets for classroom guest lecturers as part of the Visiting Artists and Designer Series (VADS).
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| Special Instructions to Applicants: |
Application Deadline: All application documents must be submitted by June 15th, 2026.
Application Process: Applications must be submitted via the University of Florida’s online application system. Online applications must include the following: (1) a detailed letter of application that explains how you match the particular qualifications of this position and how your work and perspective will contribute to and enhance our transformative community; (2) a resume; (3) A PDF of works samples relevant to the position such as your work with social media and any website content experience; and (4) names and contact information of three professional references.
The Search Committee may request more materials later, including obtaining UF Engaged and/or other personnel files from UFHR for current or previous UF employees.
Inquiries may be sent to:
Name: Piper Call
Executive Assistant to the Dean & Chair, Administrative Assistant II Search
Email: piperhcall@ufl.edu
The selected candidate will be required to provide an official transcript to the hiring department upon hire. A transcript will not be considered “official” if a designation of “Issued to Student” is visible. Degrees earned from an educational institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by National Association of Credential Evaluation Services (NACES).
If an accommodation due to a disability is needed to apply for this position, please call +1 (352) 392- 2477or the Florida Relay System at +1 (800) 955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida's Sunshine Law.
In addition to salary, the University of Florida (UF) offers low cost State Health plans, a number of Dental plans to fit you and your family’s needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available.
UF provides a variety of leave programs including vacation, sick leave, 11 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full-time employment). UF also provides you with the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a 24-month period. Build a retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans. UF Employees are also eligible for the GatorPerks discount program, which provides big savings at various business and retailers!
Explore UF’s plethora of benefit options here: TEAMS Benefits
SCHOOL OF ART + ART HISTORY: The School of Art + Art History (SAAH) believes that art, design, and scholarship are critical to the cultural life and creative advancement of our local, national, and international communities. We empower each of our 320 undergraduate and 130 graduate students with knowledge, skills, and curiosity to engage thoughtfully and courageously with our changing world. The school offers BA, BFA, MA, MFA, and PhD programs, both residential and online, and students can study art education, art history, curatorial studies, graphic design, design & visual communications, museology (museum studies), and studio art. The 4Most Gallery and the three University Galleries provide exhibition space for international contemporary art and student work. The school has facilities in three on-campus buildings, and three off-campus sites. SAAH is accredited by the National Association of Schools of Art and Design.
The School of Art + Art History nurtures a culture of critical inquiry in our scholarly and creative work. The school has 37 full-time (including one director) and several part-time faculty, plus 9 staff members. The faculty publish, present, curate, and exhibit widely and internationally at the highest level. They bring their scholarship and creative work into their teaching, offering innovative learning experiences to their students. The school’s programs have a focus on experiential learning and research that engages with our global and local communities. The school’s four galleries serve as a laboratory where students can participate in the lifecycle of the work of art, as artists who display their work, as curators who organize exhibitions, and as historians and critics who articulate what they see. The galleries hosted 26 exhibitions last academic year with dozens of additional exhibitions displayed in other school spaces. The school’s programs in art and design view their work as interdisciplinary and often collaborative with other disciplines across campus. The school’s innovative and growing design program aims to use the State of Florida as a laboratory to develop solutions to real-world problems. The endowed Harn Eminent Scholar in Art History Chair and partially endowed Visiting Artist Series sponsored lectures, masterclasses, and studio visits from 20 artists, scholars, and designers last year, with an additional 30+ paying virtual visits to SAAH classrooms. The annual SAAH New York and Museum Studies trips connect students to alumni and other industry professionals who are thriving in their careers.
THE COLLEGE OF THE ARTS: The College of the Arts is an engine of transformation that generates paradigmatic shifts in the arts and beyond, while nurturing adaptability, innovation, and excellence. We foster an environment where novel creative practice, leading research, and experiential learning thrive. Our students, faculty, and staff interrogate and respond to the ever-changing relationship between technology and the human spirit. We prepare future leaders in artistic professions and creative industries, while developing student capacity for interdisciplinary scholarship that serves and engages local and global communities. The College offers baccalaureate, masters, and doctoral degrees. Approximately 1,600 students are pursuing majors in degrees offered by the College of the Arts under the direction of 150 faculty members in its three accredited schools— the School of Art + Art History, the School of Music, and the School of Theatre + Dance, and in the Center for Arts in Medicine, the Digital Worlds Institute, and the Center for Arts, Migration, and Entrepreneurship. In addition, the college comprises the University Galleries, and the University level of the New World School of the Arts in Miami.
The University of Florida: The University of Florida is a comprehensive learning institution built on a land grant foundation. We are The Gator Nation, a community dedicated to excellence in education and research and shaping a better future for Florida, the nation and the world. Our mission is to enable our students to lead and influence the next generation and beyond for economic, cultural and societal benefit. UF is a graduate research institution with more than 50,000 students and membership in the prestigious Association of American Universities. Gainesville, which is consistently ranked as one of the nation’s most livable cities, is located midway between the Gulf of Mexico and the Atlantic Ocean. Together, the University and the community comprise the educational, medical and cultural center of North Central Florida.
This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
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