| Job Description: |
Student Conduct Administration
- Facilitate the logistical aspects of the residential conduct process including but not limited to: correspond with involved parties, make charging decisions on incoming reports, assign cases, and coordinate administrative meetings/hearings
- Coordinate case completion for the residential conduct process following case resolution; Manage the record overlay and service indicator processes for all cases
- Assist with developing, reviewing, and revising community standards, policies, and procedures related to the conduct process in consultation with the appropriate campus partners
- Collaborate with campus partners to provide a unified approach to case management including appropriate follow-up services and referrals
- Ensures compliance with university, state, and federal regulations and promotes consistency across processes
Data Reporting & Records Management
- Manage data and files for residential conduct, conduct resolution referrals, and Housing CARE processes
- Prepare, assemble and maintain residential student conduct and conflict resolution records
- Process confidential information and reports including but not limited to: incident reports, crisis reports, University Police Department reports, and decision letters received from the Office of Student Conduct and Conflict Resolution
- Maintain records of communication and confidential conduct files in compliance with appropriate standards
- Generate monthly and bi-monthly conduct system and computer reports, and weekly outstanding case and progress reports
Administrative Coordination
- Supervise, train, evaluate, and process payroll for student assistants
- Respond to inquiries, verbal or written, for residential conduct process
- Schedule and arrange administrative meetings/hearings
- Administratively support the Housing CARE process through the creation and management of cases and facilitate follow-up meetings as required
- Assist with developing, reviewing and revising community standards, policies, and procedures related to the conduct process in consultation with the appropriate campus partners (e.g. Dean of Students Office, General Counsel)
- Maintain records of communication and confidential conduct files in compliance with appropriate standards
- Responsible for developing, maintaining, disseminating and enforcing policies, procedures, and guidelines within scope of responsibility
Develop reports, handle special projects, and perform other duties as assigned
- Serve on departmental, Division of Student Life or University of Florida committees or program support as needed
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| Preferred: |
EDUCATION & EXPERIENCE
- Master's degree in higher education, preferably in student personnel, counseling, or administration or other related field
- Experience or knowledge of collegiate conduct systems
- Demonstrated experience with crisis management
- Experience with handling confidential records and use of record management database
SKILLS
- Experience using Maxient software
- Demonstrated proficiency with computers and basic software applications (e.g. Microsoft Office Excel, Word, PowerPoint, and Outlook)
- Demonstrated planning, time management, and organizational skills
- Demonstrated communication skills (verbal and written)
- Demonstrated interpersonal skills
ABILITIES
- Strong organizational and analytical skills solving often complex problems
- Demonstrated ability to function effectively in a fast-paced environment with frequent interruptions
- Demonstrated ability to handle multiple projects or tasks simultaneously
- Demonstrated ability to understand, interpret, and apply rules, regulations, policies, and procedures
- Demonstrated ability to work as part of a team in a collaborative environment
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