IFAS Citation Project Assistant (Time Limited Dec 2026 - March 2027)

Job Description:  This position assists the UF/IFAS Annual Report Publication Coordinator, who works with the UF/IFAS (Institute of Food and Agricultural Sciences) Office of Research, in preparing the UF/IFAS annual report of peer-reviewed journal articles for submission to the USDA in late-March 2027. 

Work on the project will consist of creating 27 separate unit lists in EndNote, Excel, and Word, which in total contain approximately 2,400 citations and a master list of unique citations in EndNote Web, Word, and Excel.  Attention to detail is extremely important. 

Duties and Responsibilities:

• Downloads article citations from Scopus, Web of Science, and journal websites into EndNote
• Verifies all citation elements are correct in EndNote and Word/Excel
• Reviews each citation for compliance with established publication guidelines, which includes verifying:
• that article is in its “final form” in 2026 (not online first/preprint/first look, etc.)
• the journal and article type of the citation are both peer-reviewed
• at least one of the referenced authors is affiliated with UF and the unit
• Reviews all the final lists to ensure accuracy

Schedule: 

• Work hours are Monday through Friday (between the hours of 8 am – 5 pm)
• 20 hours per week -  December 9^th-17^th  during training and the beginning of January
• 32-40 hours  -  early January through late March
• Please note that there will be a pause in work from December 23, 2026- January 4, 2027. Work resumes January 5, 2027.

$20/h

• Excellent communication, organization and problem-solving skills
• Experience using Microsoft Word and Microsoft Excel (manipulating cells, sorting, copy/paste)
• Strong ability to pay attention to detail
• Ability to work independently, once trained and to ask questions when needed
• HS diploma
• Ability to work 32-40 hours/week

• Bachelor’s degree
• Experience using EndNote or similar citation management program
• Experience using Google Sheets
• Familiarity with Web of Science and/or Scopus
• Familiarity with academic journal articles (locating them, looking at author bylines, understanding of peer-review)

In order to be consider for this position, please upload your cover letter, resume and 3 references.  

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time-limited position.