|
The Administrative Support Assistant II will provide support to faculty and staff located in the department of Medicinal Chemistry in the College of Pharmacy. This position requires an individual to manage many tasks and must exercise professionalism and effective communication skills when interacting with faculty, staff and students. The individual is expected to work independently with minimal supervision and must be proactive with assignments, have attention to detail, and take ownership of their responsibilities.
Academic and Research Administrative Support:
-Work with graduate coordinator for trainee support, graduate event support, logistical support.
-Work with department seminar coordinator for seminar logistical support.
-Develop and maintain professional relationships with agencies, collaborators, donors/companies.
-Assist faculty with publishing needs.
-Assist in tracking volunteers and research scholars.
-Host speakers, research events (e.g., CNPD3 symposia) and center seminars.
Daily operations:
-Maintain files and departmental records.
-Order related activities (packing slips, assigning orders to specific accounts, etc.).
-Package receipt and preparation for pick up (FedEx, Fisher, etc.).
-Mail distribution and delivery of packages.
-Departmental key management.
-Assist with PCard reconciliation process.
-Maintain calendar, schedule appointments/meetings for MC Chair.
-Answer/make phone calls.
-Assist in developing and monitoring annual operating budgets and expenses.
-Work with SSC HR for new hire/employee/volunteer setup.
-Department travel, procurement and accounts payable transactions.
-Maintain calendar, schedule appointments/meetings for MC Chair.
-Maintain department and center webpages and newsletters.
Additional:
-Serve as backup for other administrative support staff.
-Miscellaneous duties as assigned.
|